Rules & RegulationsPriority Points
Exhibit Rules and Regulations
These rules and regulations are to be construed as part of all exhibit contracts. AFPM reserves the right to interpret them as well as make final decisions on all points which the rules and regulations do not cover.
A. Booth Configuration
Specific height restrictions exist for all booths. To promote fairness and avoid growing competition for height and visibility, there will be no exception to these rules.
For 10'x10' and 10'x20' Booths:
For 20'x20' Booths:
For All Booths:
B. Enforcement of Rules and Regulations
Any violation of AFPM rules will be addressed as follows: When possible, a warning or compliance notice will be issued onsite so that the exhibiting company can correct a violation. Any exhibiting company failing to take corrective action in response to a warning or notice of violation issued by AFPM or its contractor, The Freeman Companies, will be subject to penalties, including but not limited to a penalty fee, exclusion from the current year's exhibition, deduction of points in the booth assignment process for the following year, and/or exclusion from future exhibitions.
C. Booth Decor/Contents
AFPM shall have full discretion and authority in the suitability, placing, arrangement, and appearance of all items to be displayed within the Exhibition by all exhibitors. AFPM may require the omission, replacing, rearrangement, or redecorating of any item or of any booth, and no liability shall attach to AFPM for costs that may evolve upon an exhibitor from these actions.
D. Admission to Hall
E. Booth Conduct and Activities
F. Exhibitor Representation
G. Lighting, Noise & Audio Visual
H. AFPM Entertainment Policy
The Association policy on activities held in conjunction with any AFPM meeting is as follows:
**Specifically, golf outings may be scheduled on Tuesday ending before 4 pm and Friday beginning after 10:00 am to avoid violation of this rule.
I. AFPM Ethical Responsibility and Professional and Personal Conduct Code
The American Fuel & Petrochemical Manufacturers ("AFPM") has adopted the following "Ethical Responsibility and Professional and Personal Conduct Code" (hereinafter, "the Code"). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.
The Code requires the following of all individuals attending AFPM meetings and forums:
Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.
J. Default of Occupancy
No exhibitor shall assign, sublet, or share the whole or any part of the booth space allotted without the written approval of AFPM prior to the conference.
L. Suit-casing Policy
The AFPM has adopted the following policy to address concerns about non-exhibitors soliciting customers in the exhibit hall. "While all meeting attendees are invited to the exhibition, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of the AFPM Exhibition Policy will be asked to leave immediately. Please report any violations you may observe to show management." Suit-casing: Any activity designed to solicit or sell products or services to delegates attending a meeting, conference, or event without the proper authorization by the event sponsor or in ways that violate the rules of the event or exhibition.
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M. Exhibitor Priority Points System
Points are awarded as follows:
Entrance into the show and assignment of booth spaces are based upon the following process:
All applications received by the priority cut-off date of January 9, 2019 will be assigned as follows:
First-Time Exhibitor Priority
First-time exhibitors applying by the cut-off date are assigned based on the following criteria.
Sample Assignment of Booth Space
In the above example, Company Z would receive priority for entrance into the show and for booth space assignment, as it has the highest point ranking of the three companies.Company X would be the next in priority; although Company X and Y both have the same point ranking, Company X's application was received at an earlier date than Company Y.Also, if the show only had two remaining spaces available, Company Z and X would gain entrance to the show; Company Y would not.
Once the exhibition has been completely sold out, AFPM will start a wait list based upon the date of receipt of the application. In an average year, approximately 5 booths are cancelled and reassigned prior to the show opening, with the majority of cancellations occurring about 4-6 weeks prior to the show.
American Fuel & Petrochemical Manufacturers
1800 M Street, NW Suite 900 North
Washington, DC 20036