Overview

The AFPM Annual Meeting is the world's premier refining meeting, assembling key executives, decision-makers, and technical experts from refining businesses, technology providers, contracting and consulting firms, and equipment manufacturers around the world.

The 2023 Annual Meeting

Just as energy markets move through these unprecedented times, this year's Annual Meeting will be like no other. This year's conference will host commodity experts from Bank of America, the World Refining Outlook, and experts like 70th U.S. Secretary of State Michael R. Pompeo, Former U.S. Ambassador to the Russian Federation Michael McFaul, and others.

Who should attend Annual Meeting?

Annual Meeting is a must-attend for managers, executives and rising leaders from operating companies, service providers, and suppliers in the downstream sector. Sessions are designed to provide deep insights into the policies, regulations, geopolitics, and disruptions that will affect business in the coming months and years.

Sunday March 19, 2023
12:00 PM - 07:00 PM
Registration
05:30 PM - 07:30 PM
Welcome Reception
Monday March 20, 2023
07:00 AM - 05:00 PM
Registration
07:30 AM - 08:45 AM
Continental Breakfast
09:00 AM - 11:30 AM
11:30 AM - 01:00 PM
Monday Lunch
01:00 PM - 02:00 PM
General Session
02:00 PM - 03:00 PM
World Energy Outlook
03:00 PM - 04:00 PM
General Session
04:00 PM - 06:00 PM
06:00 PM - 07:00 PM
Chairman's Reception
Tuesday March 21, 2023
07:00 AM - 12:00 PM
Registration
07:30 AM - 08:45 AM
09:00 AM - 11:00 AM
09:00 AM - 11:30 AM
Concurrent Breakouts
12:00 PM - 02:00 PM
02:00 PM - 04:00 PM
Concurrent Breakouts
Time Title
12:00 PM - 07:00 PM
Registration
05:30 PM - 07:30 PM
Welcome Reception
Time Title
07:00 AM - 05:00 PM
Registration
07:30 AM - 08:45 AM
Continental Breakfast
09:00 AM - 11:30 AM
Michael McFaul — U.S. Ambassador to the Russian Federation (2012-2014); Stanford Professor and Hoover Institution Senior Fellow; Washington Post Columnist; NBC News Analyst
Admiral James Stavridis — Vice Chair, Global Affairs of The Carlyle Group and Chair of the Board of Trustees, Rockefeller Foundation
11:30 AM - 01:00 PM
Monday Lunch
01:00 PM - 02:00 PM
General Session
02:00 PM - 03:00 PM
World Energy Outlook
03:00 PM - 04:00 PM
General Session
04:00 PM - 06:00 PM
06:00 PM - 07:00 PM
Chairman's Reception
Time Title
07:00 AM - 12:00 PM
Registration
07:30 AM - 08:45 AM
Joseph McMonigle — Security General, International Energy Forum (IEF)
09:00 AM - 11:00 AM
09:00 AM - 11:30 AM
Concurrent Breakouts
12:00 PM - 02:00 PM
Michael R. Pompeo — 70th United States Secretary of State
02:00 PM - 04:00 PM
Concurrent Breakouts

Registration

Registration fees are based on AFPM membership. If your company is a member of AFPM, you qualify for the member fees.

Save $100 on registration fees by registering on or before February 23. Registration fees increase by February 24. Online registration closes on March 17, 2023.

Registration Cancellation Policy

Cancellations may be made on or before February 10, 2023 with no penalty. Cancellations must be submitted in writing. Written cancellations postmarked, faxed, or emailed between February 11 and February 23, 2023 will receive a refund fees, less a $100 processing fee. No refunds after February 23, 2023. No telephone cancellations. 

Registration Fees
Name Price Available To
Member Registration - Early $1,400.00 Member/Government
Member Registration - Late $1,500.00 Member/Government
Non-Member Registration - Early $2,400.00 Non-Members
Non-Member Registration - Late $2,500.00 Non-Members
Spouse Registration $100.00

Special Events

All ticketed functions are open to registered attendees only. Tickets can be purchased at time of registration. To purchase tickets after registration is completed, click on Register Now, save through to the Events page and add the tickets you wish to purchase without making any other changes to the registration. You will only be charged for what has been added.  

Ticket sales conclude when online registration closes March 17. No tickets or same-day seating will be available on-site. No refunds on ticketed functions after February 23, 2023.

Special Events Fees
Name Price Available To
Government Relations Breakfast
GR Breakfast Ticket $75.00 Registered Attendees Only
Annual Luncheon
Annual Luncheon Ticket $125.00 Registered Attendees Only
Annual Luncheon - Table of 8
Annual Luncheon - Table of 8 $1,000.00 Members Only

Details

Affiliates

If you are interested in holding a meeting space or suite at this year’s Annual Meeting, please contact Katharine Nesslage at amsuites@afpm.org for more information.

Meeting Attire:

Business

Travel:

Taxi: Approximate cost from SAT International Airport to the downtown hotels is $30 one way.

Parking: Valet - $55.00 USD; Self-Parking - $43.00 USD. Plus applicable taxes

Meeting App:

The AFPM Meeting app contains an up to date attendee list, up-to-the-minute program details, session surveys, speaker information, as well as information regarding hospitality suites. Also, be sure to use the app to connect with attendees at the conference through the exclusive messaging service provided through the app. The app will be available to registered attendees two (2) weeks before the conference.

Housing

Reservations cannot be made prior to registration. If you register before the hotel cut-off date, you will receive a link to make a hotel reservation once your registration is complete. You can also find the link to reserve your housing at the top of your confirmation email.

Be sure to register and reserve your room by February 23. The room block rate cannot be guaranteed after this date.

Grand Hyatt San Antonio
600 East Market Street
San Antonio, TX 78205

Guest Room:
Rate: $249.00 Single/Double Occupancy
Deposit: $249.00 Single/Double Occupancy

By registering for this meeting you signify that you have read, understand, and agree to abide by AFPM's policies on registration, housing, cancellation, spouse/guest registration, and fees.

COVID-19 Safety Protocols
AFPM is closely monitoring the COVID-19 pandemic, CDC guidelines, city/state regulations, and venue practices. Due to the changing nature of these restrictions and requirements, AFPM will release official safety protocols two weeks prior to the conference that all staff and attendees must follow while present at the conference.

Registration Policy
Those who are present at the site of an AFPM meeting and/or occupy a hotel room in the AFPM room block to conduct business with industry personnel gathered for that meeting are expected to register for that meeting and pay the registration fee, whether or not they attend a specific function.

Member Fee Eligibility
The member rate is based on membership information currently on file with AFPM. If your company is not currently a member, the non-member fees will be charged to your credit card.

Spouse/Guest Policy
A guest is a spouse/significant other, friend or an adult child (18 years old or older) who is not in an industry-related occupation. A co-worker, an associate, or a spouse who works within the industry may not use the Spouse/Guest Registration category.

Cancellation Policy
Registration cancellations must be submitted in writing and emailed to AM@afpm.org. Substitute conference registrations may be made in advance or on arrival with no penalty. Substitutions can be made online by the individual who entered the registration or can be submitted in writing to AM@afpm.org.

Cancellations may be made on or before February 10, 2023 with no penalty. Cancellations must be submitted in writing. Written cancellations postmarked, faxed, or emailed between February 11 and February 23, 2023 will receive a refund of fees, less a $100 processing fee. No refunds after February 23, 2023. No telephone cancellations.

Individual Ticket Refund Policy


Refunds will be made on individual tickets purchased, if request is received in writing prior to February 23, 2023. No refunds after February 23. Ticketed functions are open to registered attendees only.

Table Ticket Refund Policy


Refunds will be made on tables of tickets for the Annual Luncheon purchased, if request is received in writing prior to February 23, 2023. No refunds on tables after February 23, 2023. Ticketed functions are open to registered attendees only.

Recording Policy
Video recording, streaming or broadcasting of the exhibit hall, general sessions, workshops and discussions is strictly prohibited.

Photo Release
By registering for this conference, I hereby grant AFPM, its licensees and assigns, the right to use my name, biographic material, as well as, photos, or videos taken of me during the conference in news media, websites, publications, programs, articles, and/or marketing materials.

AFPM Antitrust Guidelines
AFPM takes its antitrust compliance obligations seriously and our antitrust policy goes beyond the minimum requirements.

To ensure compliance with the antitrust laws and avoid any appearance of anticompetitive activity, every participant in AFPM meetings and AFPM activities must adhere to the AFPM antitrust guidelines.

Therefore, there should be no discussion or disclosure of information with respect to:

  • Individual company's prices, profits, premiums, surcharges, or discounts;

  • your intent to do business with specific customers;

  • proposed product offerings;

  • allocation of geographic or product markets;

  • any refusal to deal with a customer or supplier;

  • how to respond to the market behavior of a competitor;

  • company's non-public, confidential information; or

  • any other topic involving a potentially anticompetitive practice.


It is not only your duty to follow the AFPM policy, but also to affirmatively stop any conversations on impermissible subjects. If a discussion presents an antitrust issue, raise your concern immediately. If the discussion continues, announce that you are leaving the meeting because you have an antitrust concern and immediately report your concern to AFPM staff and legal counsel. These Guidelines apply both during the meeting and at informal social events involving AFPM members.

This reference is an overview of AFPM's Antitrust Guidelines. It is not a substitute for legal counsel. Any and all antitrust related concerns should be addressed to AFPM's General Counsel.

Ethical Responsibility and Professional and Personal Conduct Code
The American Fuel and Petrochemical Manufacturers (“AFPM”) has adopted the following “Ethical Responsibility and Professional and Personal Conduct Code” (hereinafter, “the Code”). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.

The Code requires the following of all individuals attending AFPM meetings and forums:

  • Adherence to the AFPM bylaws and the AFPM policies and procedures, as adopted by AFPM’s Board of Directors.

  • Strict compliance with antitrust laws.

  • Adherence to all applicable federal and state laws.

  • Maintenance of the highest level of professional and personal ethical behavior while attending AFPM meetings and forums.

  • Prevention of certain behaviors, including harassment, violence, intimidation and discrimination of any kind involving race, color, religion, national origin, gender, sexual orientation, age, disability or, where applicable, veteran or marital status.

  • Assurance that conduct at all times and in all professional and personal dealings with each other and other attendees is with the highest level of integrity and courtesy.

  • Sharing of knowledge and expertise as speakers at AFPM educational events and sessions whenever practicable, without soliciting or explicitly promoting their own organization's products or services.

  • Working to instill public and consumer confidence in the petrochemical and refining industries, its member companies, and its professionals, avoiding any action conducive to discrediting members of AFPM.

  • Refraining from scheduling general attendance meetings, receptions or other events at times that conflict with substantive programming or social events at AFPM meetings without express written permission of AFPM.


Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.

Entertainment Policy
We ask your cooperation in observing Association policy on activities held in conjunction with any AFPM meeting:

  • Meetings or social activities should not be scheduled that take registrants away from AFPM programs and AFPM-sponsored activities;

  • Any company sponsoring a function to which 25 or more people are invited should outline its plans for advance approval by AFPM. In general, such functions will be approved if they do not unduly take registrants away from AFPM-sponsored activities;

  • All representatives of companies sponsoring hospitality activities are expected to register for the meeting;

  • Hospitality suites are expected to close by 12:00 a.m.;

  • Food, beverage and service personnel (bartenders, hostesses, etc.) must be obtained through the hotel catering department;

  • Suite promotional activities are to avoid the use of elaborate entertainment, expensive door prizes, suite attendance solicitation by individuals who are not full-time employees of the sponsoring company, or other similar activities.

Sponsorship Information

Show your support for the industry and get additional exposure at the conference by sponsoring at the Annual Meeting.

Sponsorship opportunities are available.  Send an inquiry to sponsorships@afpm.org.

 

Name Description Price
Diamond Sponsor (Members Only) All the benefits of the Gold sponsorship, plus: Complimentary registrations (8), Complimentary annual luncheon registrations (8), Complimentary government relations breakfast registrations (8) Priority placement on timing of sponsored content session, Podcast: This is a unique opportunity for company representative(s) to participate onsite during the annual meeting in recording a podcast and reaching listeners of the The Main Column. A weekly podcast from Hydrocarbon Processing Magazine for the downstream, petrochemical, refining and gas processing industries. $45,000 Select
Gold Sponsor - Non Member All the benefits of the Silver sponsorship, plus: Complimentary registrations (5) 60-minute sponsored content session that will run concurrently with AFPM’s technical session on Tuesday, March 21st. Provide an exclusive 60-minute session that is open and advertised to all Annual Meeting attendees that will run concurrent with our educational sessions. This session can be on any subject of the company’s choosing and is a tremendous opportunity to highlight an emerging technology or new product. $40,000 Select
Gold Sponsor - AFPM Member All the benefits of the Silver sponsorship, plus: Complimentary registrations (5), 60-minute sponsored content session that will run concurrently with AFPM’s technical session on Tuesday, March 21st. Provide an exclusive 60-minute session that is open and advertised to all Annual Meeting attendees that will run concurrent with our educational sessions. This session can be on any subject of the company’s choosing and is a tremendous opportunity to highlight an emerging technology or new product. $30,000 Select
Silver Sponsor - Non Member Complimentary registrations (3), Access to pre and post conference attendee lists, Ads/logos on event marketing materials, website, and on-site signage, Company logo on AFPM event page with url link to company website, Recognition via AFPM social channels $25,000 Select
Women In Industry Event (Members Only) Be the official sponsor of this highly anticipated event that brings together women in the refining and petrochemical industry to network and share experiences. Recognition includes branding opportunities such as your logo displayed on all AFPM Women in Industry email communications prior to the event. During the event, your logo will be displayed on the screen and your company will be recognized from the mainstage by the host. You will also be given a brief speaking opportunity of limited duration at the event to welcome the group. For additional visibility, you may bring three pull-up banners to place in the room, logoed gifts for each attendee as a memento of the occasion and/or branded materials at the discretion of the sponsor. This sponsorship opportunity also includes 4 complimentary registrations. $20,000 Select
Chairman’s Reception (Members Only) This invitation only event brings together the executive and board of directors of the organization along with key members of our associate community. Prime billing on the program, on-site signage and acknowledgement during remarks at the event. This sponsorship opportunity also includes 4 complimentary registrations. $20,000 Select
Safety Technology Showcase and Reception (Members Only) This new event at the 2023 Annual Meeting will provide a unique opportunity for a company to be recognized during the event that will showcase AFPM member companies displaying emerging technology and techniques during this interaction session. This sponsorship opportunity also includes 4 complimentary registrations. $20,000 Select
WIFI Be the company that makes it possible for attendees to access meeting information, presentations, handouts, files, and more. The WIFI password will be your company’s name, and users will be redirected to a URL of your choosing. This sponsorship opportunity also includes 2 complimentary registrations. $15,000 Select
Silver Sponsor - AFPM Member Complimentary registrations (3), Access to pre and post conference attendee lists, Ads/logos on event marketing materials, website, and on-site signage, Company logo on AFPM event page with url link to company website, Recognition via AFPM social channels $15,000 Select
Diversity Equity and Inclusion Session Sponsor (Members Only) Be the official sponsor of this highly anticipated session at the Annual Meeting. During the event, your logo will be displayed on the screen and your company will be recognized from the mainstage by the host. Subject to AFPM approval, you will also be given the opportunity to present a video of limited duration at the beginning of the session to welcome the group. For additional visibility, you may bring three pull-up banners to place in the room, logoed gifts for each attendee as a memento of the occasion and/or branded materials at the discretion of the sponsor. This sponsorship opportunity also includes a complimentary registration. $10,000 Select
Networking Break Sponsor the networking breaks for Monday activities. In addition to the food & beverages offered, this sponsorship includes the ability to have a 6 ft table display during the day for your company. You may display collateral and utilize branded signage. This sponsorship will also be recognized in the printed materials. This sponsorship opportunity also includes a complimentary registration. $10,000 Select
Specialty Coffee Cost: Approximately $15,000 Bring an exceptional, engaging and delicious craft coffee experience to the conference. You have the opportunity to brand every cup of coffee with your logo. The approximate cost above is an estimate of the number of cups of coffee served and could vary. $5,000 Select
Branded Escalators, Elevators, Floor, and Window Clings Cost: $2,500 Per Cling + Costs (Multiple Available) Make a big impact by placing your company- or institution-designed artwork in various prominent areas within AFPM’s Annual Meeting space. $2,500 Select