Overview

2025 Fall Board of Directors Meeting

Sunday, September 7 - Tuesday, September 9, 2025
The Broadmoor
1 Lake Avenue
Colorado Springs, CO 80906

The Board of Directors Meeting is the semi-annual gathering of the Association’s leadership.  In addition to the Board business meeting, sessions feature speakers from government, business, and academia who discuss current issues of importance to the refining and petrochemical industries. Attendees also benefit from networking opportunities in a social setting.

Registration by invitation only.

Registration

 

Registration Fee Includes:

Sunday opening reception and dinner; Monday breakfast, Board business meeting, lunch and dinner; and Tuesday breakfast and General Session.

Registration fees are based on AFPM membership. If your company is a member of AFPM, you qualify for the member fees.

Cancellation Policy

Registration cancellations may be emailed to BOD@afpm.org. Cancellations may be made by August 8, 2025, with no penalty. Cancellations submitted between August 9 - 22, 2025, will receive a refund of fees, less a $100 processing fee. No refunds after August 22, 2025. No telephone cancellations.

Registration Fees
Name Price Available To
Member Registration $1,950.00 Members
Spouse Registration $750.00 Spouse

Details

Who Should Attend:

Each member company has an appointed representative to the Board who is invited and encouraged to attend. In addition, each member may register one additional company employee.

Registration Includes:

Sunday opening reception and dinner; Monday breakfast, Board business meeting, lunch and dinner; and Tuesday breakfast and General Session.

Meeting Attire: 

Business Casual

Ground Transportation & Driving Directions: 

COS - Colorado Springs Airport
Colorado Springs Airport (COS) is conveniently located just 15 minutes from The Broadmoor and is serviced by American, Delta, Frontier, and United, with non-stop flights available from Atlanta, Dallas, Denver, Houston, Las Vegas, Los Angeles, Orlando, Phoenix, and Salt Lake City.

DEN - Denver International Airport
Denver International Airport (DEN) is one of the world's largest airports, providing nonstop daily service to more than 126 domestic and international destinations. A major international gateway to the Rocky Mountains, Denver International Airport is located 90 minutes from The Broadmoor.

Travel
Taxi cab service is available from COS to the Broadmoor for approximately $35. Please visit the Broadmoor's website for more transportation details. 

Driving Directions: 
From COS - Colorado Springs Airport
• Head west onto the Milton E. Proby Parkway
• Continue onto Drennan Road
• Turn left onto S. Academy Blvd.
• After 1.1 miles, take the ramp onto US-85
• Turn left onto US-85 N/US-87 N
• After 3.2 miles, turn left onto Lake Avenue
• Continue straight through 3 traffic circles to reach the main gate to The Broadmoor

From DEN - Denver International Airport
• Exit the airport on Pena Blvd.
• Follow Pena Blvd. to Interstate 70 West
• Stay in the right-hand lane and take the first exit, which is I-225
• Follow I-225 until it intersects I-25
• Take I-25 south to Colorado Springs
• Continue on I-25 through Colorado Springs to exit 138, Circle Drive.
• Turn right off the exit onto Circle Drive and follow it until it becomes Lake Avenue, approximately 2.6 miles, to The Broadmoor.

Housing

Reservations cannot be made prior to registration. Upon completion of registration, on the registration confirmation page as well as in your confirmation email you will be provided instructions on how to reserve your hotel accommodations. Should you have any trouble in making your reservations please contact us at BOD@afpm.org. 

Be sure to reserve your room on or before August 6, 2025. The room block rate cannot be guaranteed after this date. 

Guests Room Rate:

Classic Room Rate: $380.00/per night (Single/Double Occupancy)
Deposit: $380.00+applicable taxes/per night

Superior Room Rate: $410.00/per night (Single/Double Occupancy)
Deposit: $410.00+applicable taxes/per night

Check-In & Check-Out Times:

Check-in Time: 4:00pm
Check-out Time: 12:00pm

Hotel Resort Fees:

The daily resort fee is $42.00/per room plus taxes and applicable fees. The daily resort fee includes: 

  • Wired and wireless high-speed internet access up to 4MB
  • Local and toll free calls up to one hour
  • Online access to over 7,000 newspapers and magazines
  • Unlimited access to fitness center
  • Two daily group fitness classes: Early Bird Aquatics and Broadmoor Bootcamp
  • All incoming faxes
  • Complimentary Notary Services 
  • Resort and activity shuttle service to Cheyenne Mountain Zoo, Starsmore Visitor and Nature Center, The Broadmoor World Arena, and The Broadmoor Seven Falls
  • Admission to movies and select matinees in The Little Theatre
  • In-room hot beverage program: teas, coffee, hot chocolate
  • Two bottles of water and ice delivered daily at turndown
  • Art and History Tour: Tuesday at 10:30 AM
  • Golf Clinic: Tuesday, Thursday, Saturday at 3:00 PM (seasonal)
  • Tennis Round Robins: Wednesday and Sunday at 4:00 PM (seasonal)
  • One-hour use of paddle boats (seasonal)

Hotel Cancellation Policy: For standard reservations, we require notification of cancellation or shortening of stay no later than (7) days prior to arrival for a refund of this deposit. Cancellations or shortenings of stay within the (7) day period will result in forfeiture of the full deposit of two nights room stay.

Room night requests: If rooms are not available for all of the dates you wish to stay, please make a reservation for the nights that are available, enter a request for the additional date(s) in the "Special Requests" section of your hotel reservation and send an email to BOD@afpm.org. AFPM will monitor these requests and work with the hotel to try to accommodate them.

By registering for this meeting you signify that you have read, understand, and agree to abide by AFPM's policies on cancellation, anti-trust, and ethical conduct described below.

Cancellation Policy
Registration cancellations may be emailed to BOD@afpm.org. Cancellations may be made by August 8, 2025 with no penalty. Cancellations submitted between August 9 - 22, 2025, will receive a refund of fees, less a $100 processing fee. No refunds after August 22, 2025. No telephone cancellations.

AFPM Antitrust Policy
AFPM takes its antitrust compliance obligations seriously and our antitrust policy goes beyond the minimum requirements.

To ensure compliance with the antitrust laws and avoid any appearance of anticompetitive activity, every participant in AFPM meetings and AFPM activities must adhere to the AFPM antitrust guidelines.

Therefore, there should be no discussion or disclosure of information with respect to:

  • Individual company’s prices, profits, premiums, surcharges, or discounts;

  • your intent to do business with specific customers;

  • proposed product offerings;

  • allocation of geographic or product markets;

  • any refusal to deal with a customer or supplier;

  • how to respond to the market behavior of a competitor;

  • company’s non-public, confidential information; or

  • any other topic involving a potentially anticompetitive practice


It is not only your duty to follow the AFPM policy, but also to affirmatively stop any conversations on impermissible subjects. If a discussion presents an antitrust issue, raise your concern immediately. If the discussion continues, announce that you are leaving the meeting because you have an antitrust concern and immediately report your concern to AFPM staff and legal counsel. These Guidelines apply both during the meeting and at informal social events involving AFPM members.

This reference is an overview of AFPM’s Antitrust Guidelines. It is not a substitute for legal counsel. Any and all antitrust related concerns should be addressed to AFPM’s General Counsel.

Ethical Responsibility and Professional and Personal Conduct Code
The American Fuel & Petrochemical Manufacturers (“AFPM”) has adopted the following “Ethical Responsibility and Professional and Personal Conduct Code” (hereinafter, “the Code”). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.

The Code requires the following of all individuals attending AFPM meetings and forums:

  • Adherence to the AFPM bylaws and the AFPM policies and procedures, as adopted by AFPM’s Board of Directors.

  • Strict compliance with antitrust laws.

  • Adherence to all applicable federal and state laws.

  • Maintenance of the highest level of professional and personal ethical behavior while attending AFPM meetings and forums.

  • Prevention of certain behaviors, including harassment, violence, intimidation and discrimination of any kind involving race, color, religion, national origin, gender, sexual orientation, age, disability or, where applicable, veteran or marital status.

  • Assurance that conduct at all times and in all professional and personal dealings with each other and other attendees is with the highest level of integrity and courtesy.

  • Sharing of knowledge and expertise as speakers at AFPM educational events and sessions whenever practicable, without soliciting or explicitly promoting their own organization's products or services.

  • Working to instill public and consumer confidence in the petrochemical and refining industries, its member companies, and its professionals, avoiding any action conducive to discrediting members of AFPM.

  • Refraining from scheduling general attendance meetings, receptions or other events at times that conflict with substantive programming or social events at AFPM meetings without express written permission of AFPM.

Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.

Golf Outing (Shotgun Start)

This year’s golf outing will be held on the Broadmoor’s West Course, known for its distinct vibe, with rolling fairways, multi-level greens, and while it has challenging terrain you are also treated to amazing mountain vistas making the West Course ranked among the best golf courses in the country.

Cost: $325.00


Hiking Adventure:

Experience the epic views and unforgettable scenery as you experience the joy of hiking the Rockies, the mountains surrounding The Broadmoor are full of classic hikes with amazing views, join seasoned guides and learn about and experience these spectacular areas! The variety of terrain allows guides to introduce guests to a wide range of trails during their stay Guests can experience the beauty of Garden of the Gods, the serenity of Cheyenne Canyon or push themselves to the physical limits, as they summit Pikes Peak or another one of Colorado’s 14 hikes!

NOTES:

Closed toe hiking boots or athletic shoes are required.

Cost: $250.00


Jeep Tour - Foothills/Garden of the Gods Tour

The Foothills/Garden of the Gods Tour highlights Colorado Springs’ most well- known landmarks.  The Jeep guides, unique Colorado history and amazing scenery will provide guests an adventure they’ll never forget!  Tours head out of town via North Cheyenne Canyon and into the foothills of Pikes Peak and the Rocky Mountains.  Stops include: Helen Hunt Falls, the Short line Railroad grade, Old Colorado City and Manitou Springs.  The tour ends with a drive through Garden of the Gods.  This city park is registered as a National Historic Landmark and its spectacular red rock formations will keep guests in awe!

NOTES:

Closed toe shoes are required.

Cost:  $250.00


Colorado Crafts & Drafts Tour

Indulge your taste buds with a brewery experience that is educational, delicious, and best of all… fun! Guests will meander through downtown Colorado Springs to discover three amazing breweries dedicated to their craft. The expert local tour leader will ensure the group receives VIP access throughout and answer any questions about this age-old process that is now more popular than ever.


INCLUSIONS:

Walking tour of 3 breweries

Tastings and food pairings at each location


NOTES:

Closed toe or athletic shoes are required.


Cost: $250.00


US Olympic & Paralympic Museum

The U.S Olympic Museum and Hall of Fame is an experience like no other, where the legacies of American Olympians and Paralympians get a well-deserved permanent home. This is the most accessible and interactive museum in the country, a place where everyone can discover and share in the journey, struggles, and victories of Team USA athletes. Each guest is given keepsake Visitor Credential that is powered by RFID technology and automatically generates content specific to their accessibility needs and Olympic and Paralympic interests. The museum’s atrium features the US Olympic & Paralympic Hall of Fame, where guests can learn about all the Hall of Famers, including notables such as Muhammad Ali and Peggy Flemming, Gordy Crawford’s complete collection of Olympic torches is complemented by an interactive exhibit details each torch relay and design. Take a step into the Events Space, to find the scoreboards from the Mircale on Ice, when Team USA stunned the Soviet Union in 1980.

NOTES:

Closed toe athletic shoes are required.


Cost:  $125.00


Wild West Adventure:  Archery, Shooting & Tomahawk Throwing

Guests will first experience the feel of traditional archery with skilled instructors and groomed facilities. Next is the shooting range. Prior to entering, participants will receive a safety briefing and introduction to skills necessary to succeed. Then they will try their hand at air rifles.  Guests will have a chance to shoot at a wide range of dynamic pellet rifle targets. The range is designed to offer participants a chance to be successful in hitting a variety of targets.  Last, participants have the chance to try their hand at a traditional, 2.5 turn tomahawk throw.  Under the instruction of a guide, learn the proper technique to stick a tomahawk in a wooden target at 8.5 paces.

NOTES:

Closed toe athletic shoes are required.

Cost:  $250.00


Spa

Guests will be allowed to choose from 3 services from The Broadmoor Spa: a massage, a facial, or a pedicure. The times of the appointments will be from 11:00 am - 4:00 pm, which you will indicate your preferred timing during registration.

Costs:

Massage: $350
Facial: $350
Pedicure: $175

All costs include gratuities, service charges, and taxes