Overview
2023 Fall Board of Directors Meeting
Sunday, September 10 - Tuesday, September 12, 2023
The St. Regis Deer Valley
2300 Deer Valley Drive East
Park City, UT 84060
The Board of Directors Meeting is the semi-annual gathering of the Association’s leadership. In addition to the Board business meeting, sessions feature speakers from government, business, and academia who discuss current issues of importance to the refining and petrochemical industries. Attendees also benefit from networking opportunities in a social setting.
Registration by invitation only.
Agenda
| 11:00 AM - 06:00 PM |
Registration
|
| 11:30 AM - 04:00 PM | |
| 04:15 PM - 05:00 PM |
Associate Member Meeting
|
| 04:15 PM - 05:30 PM | |
| 06:00 PM - 09:00 PM |
Sunday Reception and Dinner
|
| 07:30 AM - 08:30 AM |
Buffet Breakfast for Registrants and Spouses - Monday
|
| 07:30 AM - 12:00 PM |
Registration
|
| 08:30 AM - 11:30 AM |
Board Business Meeting
|
| 11:30 AM - 01:00 PM |
Lunch for Registrants and Spouses
|
| 01:00 PM - 05:00 PM | |
| 06:30 PM - 10:00 PM |
Monday Reception and Dinner
|
| 07:30 AM - 08:30 AM |
Buffet Breakfast for Registrants and Spouses - Tuesday
|
| 07:30 AM - 11:00 AM |
Registration
|
| 08:30 AM - 11:00 AM |
General Session
|
| Time | Title |
|---|---|
| 11:00 AM - 06:00 PM |
Registration
|
| 11:30 AM - 04:00 PM | |
| 04:15 PM - 05:00 PM |
Associate Member Meeting
|
| 04:15 PM - 05:30 PM | |
| 06:00 PM - 09:00 PM |
Sunday Reception and Dinner
|
| Time | Title |
|---|---|
| 07:30 AM - 08:30 AM |
Buffet Breakfast for Registrants and Spouses - Monday
|
| 07:30 AM - 12:00 PM |
Registration
|
| 08:30 AM - 11:30 AM |
Board Business Meeting
|
| 11:30 AM - 01:00 PM |
Lunch for Registrants and Spouses
|
| 01:00 PM - 05:00 PM | |
| 06:30 PM - 10:00 PM |
Monday Reception and Dinner
|
| Time | Title |
|---|---|
| 07:30 AM - 08:30 AM |
Buffet Breakfast for Registrants and Spouses - Tuesday
|
| 07:30 AM - 11:00 AM |
Registration
|
| 08:30 AM - 11:00 AM |
General Session
Bill Barr — Former U.S. Attorney General (2019-2020 & 1991-1993)
Benjamin Harris — Former Assistant Secretary for Economic Policy and Chief Economist of the Treasury Department
|
Meeting Fees
Registration
Registration fees are based on AFPM membership. If your company is a member of AFPM, you qualify for the member fees.
Registration includes: Sunday opening reception and dinner; Monday breakfast, Board business meeting, lunch and dinner; and Tuesday breakfast and General Session.
Registration Cancellation Policy
Registration cancellations may be emailed to BOD@afpm.org. Cancellations may be made by August 4, 2023 with no penalty. Cancellations submitted between August 5 - 21, 2023, will receive a refund of fees, less a $100 processing fee. No refunds after August 21, 2023. No telephone cancellations.
|
Registration Fees |
||
|
Name |
Price |
Available To |
|
Member Registration |
$1750.00 |
Member Companies |
|
Spouse Registration |
$700.00 |
|
Details
2023 Fall Board of Directors Meeting
Sunday, September 10 - Tuesday, September 12, 2023
The St. Regis Deer Valley
2300 Deer Valley Drive East
Park City, UT 84060
Who Should Attend:
Each member company has an appointed representative to the Board who is invited and encouraged to attend. In addition, each member may register one additional company employee.
Registration Includes:
Sunday opening reception and dinner; Monday breakfast, Board business meeting, lunch and dinner; and Tuesday breakfast and General Session.
Meeting Attire:
Business Casual
Ground Transportation & Driving Directions:
Airport
Salt Lake City Airport - 42.6 miles - 45 minutes
Via Upper Resort (registered hotel guests only): THIS TAKES GUEST DIRECTLY TO THE MAIN LOBBY –please do not use GPS/google maps/mapquest – you will be routed to lower resort using those methods
If you go through a gate without speaking to someone, you have gone the wrong way.
**This is a gated community, private road. Please state your name at the gatehouse. The gatehouse will have a list of all registered and incoming guests. During non-business hours there is a call button.
From I-80 East:
- Take Exit #146, Heber/Vernal/US-40 East
- Merge onto Heber City/US-40 East
- Take Exit #8 – Mayflower Exit
- Turn right at exit
- Turn Right again – heading towards Deer Crest
- Continue straight until you reach the Deer Crest Gatehouse. State your name to confirm that you are a guest at the hotel.
- Once through gate, continue to go straight and then at the stop sign, turn left to Deer Crest Estates Drive
- Hotel will be on the right…proceed to circular drive.
Car Service
Snow Country Limo: https://snowcountrylimo.com/salt-lake-city-utah/
Parking
Valet: $50.00 daily rate
Housing
Housing:
Reservations cannot be made prior to registration. Upon completion of registration, on the registration confirmation page as well as in your confirmation email you will be provided instructions on how to reserve your hotel accommodations. Should you have any trouble in making your reservations please contact us at BOD@afpm.org.
Be sure to reserve your room on or before August 21, 2023. The room block rate cannot be guaranteed after this date.
Guest Room Rates:
Run of House Rate: $379.00/per night (Single/Double Occupancy)
One Bedroom Suite Rate: $599.00/per night
Check-In & Check-Out Times:
Check-in Time: 4:00 pm
Check-out Time: 11:00 pm
Hotel Resort Fees: Please note the rates do not include applicable state and local taxes, currently 13.57%, or the following automatic or mandatory charges of $12.00 roundtrip porterage, $4.00 daily housekeeping gratuity, and resort charge of $35.00. The daily resort fee will cover several amenities, which include: in-room bottled water, complimentary local and domestic long-distance calls, complimentary coffee and seasonal beverages, enhanced Wi-Fi access, daily recreational activity (season dependent), nightly champagne sabering, enhanced turndown service, and complimentary transportation within a 5-mile radius of the hotel.
Hotel Cancellation Policy: Cancellation of a room reservation must be made at least 7 days prior to scheduled arrival in order to receive a refund of the deposit. Should you need to cancel after 7 days a cancellation fee will be charged.
Early Departure Fee: An early departure fee of one night's stay will be charged to an individual's account if they check out prior to the reservation departure date. Guests wishing to avoid this fee must advise the resort at or before check-in of any change in the scheduled length of stay.
Room night requests: If rooms are not available for all of the dates you wish to stay, please make a reservation for the nights that are available, enter a request for the additional date(s) in the "Special Requests" section of your hotel reservation and send an email to BOD@afpm.org. AFPM will monitor these requests and work with the hotel to try to accommodate them.
Policies
Cancellation Policy
Registration cancellations may be emailed to BOD@afpm.org. Cancellations may be made by August 4, 2023 with no penalty. Cancellations submitted between August 5 - 21, 2023, will receive a refund of fees, less a $100 processing fee. No refunds after August 21, 2023. No telephone cancellations.
AFPM Antitrust Policy
AFPM takes its antitrust compliance obligations seriously and our antitrust policy goes beyond the minimum requirements.
To ensure compliance with the antitrust laws and avoid any appearance of anticompetitive activity, every participant in AFPM meetings and AFPM activities must adhere to the AFPM antitrust guidelines.
Therefore, there should be no discussion or disclosure of information with respect to:
- Individual company’s prices, profits, premiums, surcharges, or discounts;
- your intent to do business with specific customers;
- proposed product offerings;
- allocation of geographic or product markets;
- any refusal to deal with a customer or supplier;
- how to respond to the market behavior of a competitor;
- company’s non-public, confidential information; or
- any other topic involving a potentially anticompetitive practice
It is not only your duty to follow the AFPM policy, but also to affirmatively stop any conversations on impermissible subjects. If a discussion presents an antitrust issue, raise your concern immediately. If the discussion continues, announce that you are leaving the meeting because you have an antitrust concern and immediately report your concern to AFPM staff and legal counsel. These Guidelines apply both during the meeting and at informal social events involving AFPM members.
This reference is an overview of AFPM’s Antitrust Guidelines. It is not a substitute for legal counsel. Any and all antitrust related concerns should be addressed to AFPM’s General Counsel.
Ethical Responsibility and Professional and Personal Conduct Code
The American Fuel & Petrochemical Manufacturers (“AFPM”) has adopted the following “Ethical Responsibility and Professional and Personal Conduct Code” (hereinafter, “the Code”). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.
The Code requires the following of all individuals attending AFPM meetings and forums:
- Adherence to the AFPM bylaws and the AFPM policies and procedures, as adopted by AFPM’s Board of Directors.
- Strict compliance with antitrust laws.
- Adherence to all applicable federal and state laws.
- Maintenance of the highest level of professional and personal ethical behavior while attending AFPM meetings and forums.
- Prevention of certain behaviors, including harassment, violence, intimidation and discrimination of any kind involving race, color, religion, national origin, gender, sexual orientation, age, disability or, where applicable, veteran or marital status.
- Assurance that conduct at all times and in all professional and personal dealings with each other and other attendees is with the highest level of integrity and courtesy.
- Sharing of knowledge and expertise as speakers at AFPM educational events and sessions whenever practicable, without soliciting or explicitly promoting their own organization's products or services.
- Working to instill public and consumer confidence in the petrochemical and refining industries, its member companies, and its professionals, avoiding any action conducive to discrediting members of AFPM.
- Refraining from scheduling general attendance meetings, receptions or other events at times that conflict with substantive programming or social events at AFPM meetings without express written permission of AFPM.
Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.
Recreational Activities
Curling
For this activity you will slide your "stone" towards the "house" and get your sweepers ready! With coaches assigned to each group, guests will learn the finer techniques and skills of this unique Olympic sport. Once everyone has the basics, the competition is on!
Minimum Number of People: 8 people
Fee: $300.00
Fly Fishing
Try one of Utah’s most popular activities - Fly-fishing! A professional fly-fishing guide will outfit groups of three with all the necessary equipment for a fun half-day wade fishing trip. Wade fishing takes you directly into a stream, river, lake or pond to cast your fly, outfitted in waders and boots provided by your guide. Many of the local rivers and creeks have trophy-class, Blue Ribbon designations and all fishing is catch and release.
*Please note this activity requires a Utah fishing license (AFPM to provide more information on how to obtain the license). Due to the need of a license, attendees must register in advance.
Maximum Number of Guests: 30 people
Fee: $460.00
Hiking: Deer Valley
Take in the grand views of the Wasatch and Uinta Mountains as you enjoy a leisurely hike on one of the many trails that wander through Deer Valley. Options include anywhere from a leisurely stroll to a strenuous hike based on the desires of the groups on-site.
Minimum Number of People: 5 people
Fee: $110.00
Mines & Wines Tour
Treat yourself to this unique way to learn about Park City's mining history! A professional wine educator will guide the group to multiple historic sites throughout Park City, all while sipping on fine wine that has been selected to reflect the stunning locations. At each stop, the guide will educate the group on the historic location, the wine they are sipping on, and why the two were paired together. Light bites will be included on the tour.
Maximum Number of People: 40 people
Fee: $450.00
Floating on the Weber River
Come and enjoy a float trip down the river. Guests will cruise down the river surrounded on either side by beautiful trees, beaver ponds, and private farms with horses. Lucky guests might even spot weasels and beavers. A few Class II whitewater rapids add a bit of excitement, yet there are plenty of calmer areas, allowing guests the option to jump in and swim in the cool water. This trip is perfect for all ability levels!
Minimum Number of People: 6 people
Fee: $260.00
St. Regis Deer Valley Spa
With 14,000 square feet of serenity, the St. Regis spa is a tranquil oasis for attendees and their spouses to enjoy on Monday afternoon. While AFPM does not hold any reservations for spa services, should you be interested in making a reservation, below we have provided you with the spa menu as well as the reservation link to do so.
Spa Menu & Reservation Link: https://na.globalspa.marriott.com/slcxr700/4822076/offering/4822161
Spa Hours: Open Daily from 10:00am - 6:00pm | Located on the 2nd floor of the St. Regis hotel.