American Fuel & Petrochemical Manufacturers (AFPM) is a dynamic trade association representing high-tech American manufacturers of virtually the entire U.S. supply of gasoline, diesel, jet fuel, other fuels, and home heating oil, as well as the petrochemicals used as building blocks for thousands of vital products in daily life, from paints to plastics, space suits to solar panels, and medicines to mobile phones.

AFPM is looking for an entry level Senior Associate to assist with a range of administrative duties and special assignments in support of the General Counsel (GC) and Counsel. will evolve over time to become more writing and research-intensive.

Responsibilities

  • Perform a wide range of administrative duties and special assignments in support of the General Counsel (GC) and Counsel
  • Proofread department work products
  • Manage the schedule and calendar of the GC with attention to accuracy and detail, keeping the GC informed of calendar changes and calendar requests.
  • Manage the administrative duties of AFPM’s Legal Committee, including sending meeting materials, drafting agendas and taking meeting minutes.
  • Perform administrative duties for AFPM’s Issues Committee as needed, including taking meeting minutes, maintaining calendar invitations, and updating Committee listservs.
  • Work closely with the GC and Counsel in the legal department to keep all informed of upcoming commitments and responsibilities and follow up on internal and external department requests and deadlines.
  • Coordinate speakers, presentations, hotel/meeting rooms/restaurants for the annual General Counsel’s Forum and other in-person Legal Committee meetings
  • Schedule and coordinate internal and external meetings including in-person and video conferencing, conference calls, and associated travel.
  • Manage and monitor incoming contracts through AFPM’s Contract Management System (CMS) and train new employees on the use of the CMS.
  • Maintain Legal Department folders and file organization.
  • Manage meeting resources such as reserving meeting rooms, coordinating catering, meeting communications and correspondence, and developing and/or distributing materials.
  • Maintain confidentiality of materials, conversations and documents.
  • Prepare accurate and timely expense reports and handle other accounting reporting as needed.

Qualifications

  • 1 – 3 years of administrative support experience; executive support experience preferred.
  • Strong proofreading and editing skills required.
  • Writing skill required including command of English language, grammar, syntax, vocabulary, spelling, sentence structure and clarity.
  • Experience conducting research and data collection preferred.
  • Detail oriented with strong organizational skills required.
  • Strong day-to-day verbal and email communication required.
  • Ability to manage multiple priorities and strong time management skills required.
  • Scheduling experience supporting conferences and meetings preferred.
  • College degree in English or History preferred or the equivalent in experience and training.

Salary for this position is market-driven and based on the candidate’s experience and qualifications. Total compensation includes a comprehensive benefits program, including medical, dental and vision coverage; paid vacation, sick, holiday, parental and other leave benefits; 401(k), long-term care insurance, life insurance, short- and long-term disability insurance, commuter allowance, personal device allowance, educational assistance, professional and career development, and more.

If you are a qualified, interested candidate, please complete the following online application process. Candidates are strongly encouraged to include a current resume and cover letter.

Only direct applications will be considered; resumes received via placement agency or other third party will not be reviewed.

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AFPM is an equal opportunity employer. AFPM does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, gender, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other status protected by federal, state or local law or regulation. AFPM does not tolerate discrimination or harassment based on any of these characteristics.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for AFPM to hire me. If I am hired, I understand that either AFPM or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of AFPM has the authority to make any assurance to the contrary.

I attest with my signature below, the information provided to AFPM is true and complete information. No requested information has been concealed. As part of its normal hiring process, AFPM conducts reference checks on all final candidates. However, before reference checks are conducted, AFPM will contact the candidate to agree on the timing of contacting a current or previous employer and the person(s) to be contacted.

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