American Fuel & Petrochemical Manufacturers (AFPM) is a dynamic trade association representing high-tech American manufacturers of virtually the entire U.S. supply of gasoline, diesel, jet fuel, other fuels, and home heating oil, as well as the petrochemicals used as building blocks for thousands of vital products in daily life, from paints to plastics, space suits to solar panels, and medicines to mobile phones. As a national trade association representing American refineries and petrochemical companies, AFPM brings together staff, members, affiliates, and thought leaders at major conventions and smaller gatherings, both virtual and in-person, throughout the year.

AFPM seeks a highly skilled Meeting Planner to join our team of professional meeting planners and to provide planning, execution and logistical support functions for the meetings and conferences of the American Fuel & Petrochemical Manufacturers Association. This position will serve as the primary communicator of meeting details to host departments, outside vendors, and the entire meeting team on assigned events.


  • Provides logistical support for assigned AFPM conferences and meetings, seminars, and small committee meetings
  • Develops detailed meeting specification sheets for room assignments and setups, food and beverage needs, a/v requirements, and all other ancillary services required to execute the meeting
  • Coordinates with staff responsible for the program to identify requirements
  • Manages the expenses of all meetings through strict adherence to the meeting budget
  • Contributes to website and digital content to communicate and market AFPM meetings
  • Prepares requests for proposals to potential vendors to provide required services
  • Conducts site review and inspection to plan details of the meetings
  • Travels to and manages on-site execution at all assigned meetings
  • Conducts post-event analysis and reports on event effectiveness to optimize future meetings
  • Coordinate with all departments to generate advance and final programs for all meetings with our branding firm


  • 5+ years experience in meeting planning, trade association experience preferred
  • Experience managing meetings greater than 1,000 people
  • Familiarity with HTML and databases
  • Excellent oral and written communication and negotiating skills
  • Exceptional organizational skills and attention to detail
  • Ability to multi-task in a deadline-driven environment
  • Ability to travel up to 6 weeks per year
  • Bachelor’s degree and CMP preferred

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AFPM is an equal opportunity employer. AFPM does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, gender, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other status protected by federal, state or local law or regulation. AFPM does not tolerate discrimination or harassment based on any of these characteristics.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for AFPM to hire me. If I am hired, I understand that either AFPM or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of AFPM has the authority to make any assurance to the contrary.

I attest with my signature below, the information provided to AFPM is true and complete information. No requested information has been concealed. As part of its normal hiring process, AFPM conducts reference checks on all final candidates. However, before reference checks are conducted, AFPM will contact the candidate to agree on the timing of contacting a current or previous employer and the person(s) to be contacted.

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