If you are an experienced administrative professional looking for the next step in your career, have great communication and relationship-building skills, and enjoy managing executive and departmental schedules and deliverables, then our Administrative Specialist, Government Relations & Policy position may be your next step.

American Fuel & Petrochemical Manufacturers (AFPM), a dynamic trade association headquartered in Washington, D.C., is looking for an experienced and collaborative Specialist to support the Senior Vice President and the Government Relations and Policy team through a broad range of administrative assignments and coordination activities.

This is a full-time exempt position reporting to the Senior Vice President, Government Relations & Policy.


  • Perform a wide range of administrative duties and special assignments in support of the SVP and the Government Relations & Policy team.
  • Manage the schedule and calendar of the SVP with attention to accuracy and detail, keeping the SVP informed of calendar changes and calendar requests.
  • Work closely and effectively with the SVP and the department to keep all informed of upcoming commitments and responsibilities and follow up on internal and external department requests and deadlines.
  • Schedule and coordinate internal and external business meetings including in-person and video conferencing, conference calls, and associated travel.
  • Manage meeting resources such as reserving meeting rooms, coordinating catering, meeting communications and correspondence, and developing and/or distributing materials.
  • Maintain confidentiality of materials, conversations and documents.
  • Prepare accurate and timely expense reports and handle other accounting reporting as needed.


  • A minimum of 3 years of experience in a similar position supporting an executive and a department or multiple departments.
  • Excellent written and verbal communications skills, including collaboration, coordination and relationship building at all levels.
  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to manage complex meeting and travel arrangements within time commitments and budget.
  • Experience managing internal and external confidential information.
  • Ability to work autonomously and take initiative within established procedures and practices.
  • Ability to work effectively and efficiently in a fast paced, dynamic work environment with multiple team members.
  • Detail orientation and high degree of accuracy and productivity.
  • BA/BS a plus, but not required.

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AFPM is an equal opportunity employer. AFPM does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, gender, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other status protected by federal, state or local law or regulation. AFPM does not tolerate discrimination or harassment based on any of these characteristics.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for AFPM to hire me. If I am hired, I understand that either AFPM or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of AFPM has the authority to make any assurance to the contrary.

I attest with my signature below, the information provided to AFPM is true and complete information. No requested information has been concealed. As part of its normal hiring process, AFPM conducts reference checks on all final candidates. However, before reference checks are conducted, AFPM will contact the candidate to agree on the timing of contacting a current or previous employer and the person(s) to be contacted.

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